From: Office of Research and Innovation

Under Policy 13010: Individual Conflicts of Interest and Commitment, university employees are required to disclose and gain approval for all external activities that present a potential conflict of interest (COI) with their university responsibilities. Such activities involve personal gain, financial or otherwise. Examples include activities for which employees receive income, royalties, or equity ownership, service on advisory boards or boards of directors, and participation as a company officer.  

Disclosures must be made annually, based on the university’s fiscal year (July 1 – June 30).  All new activities as well as previously disclosed, on-going activities that span fiscal years must be reported.  This requirement applies to and includes the activities of employees’ immediate family members.

All disclosures should be submitted via the online COI System.  The system provides electronic review and approval of disclosures, and maintains a record of filings. An online Disclosure DecisionTree is available to help employees determine whether their external activities meet the requirements for disclosure. Disclosures from the previous fiscal year can be renewed by selecting “Start Renewal Application”.  

The deadline for FY18 disclosures is September 30, 2017. If you have already disclosed for FY18, no further action is required unless there is a new activity to report.

Staff are reminded that requests for approval of outside employment and/or additional employment at Virginia Tech should follow university Policy 4070, using the form Request for Additional/Outside Employment for Classified or University Staff (Form P-36).

Please visit COI website or email coi@vt.edu if you have any questions.