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Employee leave information and reminders: Plan now for winter closure

From: Human Resources

Leave Carry Over

Human Resources has received inquiries related to leave usage and the carry over limits given the extenuating circumstances resulting from the COVID-19 Pandemic. There is no plan to increase carry over limits or to extend the Jan. 9, 2021 deadline for bringing leave balances down to or below the current applicable limits.  Information related to leave limits can be found on our website.

Employees are encouraged to work with managers and supervisors to manage leave balances to ensure leave can be used. 

Please direct questions to department human resources representatives or hrleave@vt.edu

Leave Use Guidelines for 2020 Thanksgiving and Winter Closure

Virginia Tech will close for the following holiday breaks:

  • Thanksgiving break: The university will close at noon on Wednesday, Nov. 25, through Friday, Nov. 27, and will reopen on Monday, Nov. 30.
  • Winter break: The university will close Thursday, Dec. 24, through Friday, Jan. 1, 2021 and reopen on Monday, Jan. 4, 2021. 

The following days are designated holidays for eligible faculty and staff:

  • Thanksgiving break: Wednesday, Nov. 25, starting at noon, through Friday, Nov. 27.
  • Winter break:  Thursday, Dec. 24,  Friday, Dec. 25, and Friday, Jan. 1, 2021.

Employees will need appropriate leave types to cover Dec. 28-31, the remaining days of winter break. For example, the typical full-time employee who works eight hours Monday through Friday will need 32 hours of leave for these days. The most common types of leave used for this period are annual, family personal, compensatory (holiday comp, overtime comp). Sick leave usage would not be applicable unless an employee has a substantiated illness or doctor’s appointment. 

Employees with questions should contact the HR Service Center at hrservicecenter@vt.edu or at 540-231-9331.

Commonwealth of Virginia Pay and Holiday Calendars

View the 2020 and 2021 Commonwealth Pay and Holiday Calendar.

Virginia Tech Holidays for Faculty and Staff

View the guideline for all Virginia Tech holidays. Holidays marked with an asterisk indicate the university is typically closed and are designated holidays for faculty on 12-month appointments.

For more information about leave or holidays, visit HR’s leave page or contact the HR Service Center at hrservicecenter@vt.edu or at 540-231-9331.