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Reminder: Employees should plan now to use annual leave

From: Human Resources

As a reminder, the last day to use accrued 2020 leave is Jan. 9, 2021.

While 2020 has been an unusual year and employees may not have taken leave that they normally would have taken for a number of reasons, it is important to take time away from work for our mental health and wellness.

In addition, employees are reminded that they will need appropriate leave types to cover Dec. 28 – 31, 2020, during the university’s Winter Break. For example, the typical full-time employee who works eight hours Monday through Friday will need 32 hours of leave to use for these days. The most common types of leave used for this period are annual, family personal, compensatory (holiday comp, overtime comp). Sick leave would not be able to be used unless an employee has a substantiated illness or doctor’s appointment. See below for additional information on upcoming Virginia Tech holiday breaks.

Employees are encouraged to work with managers and supervisors now to plan and ensure they can use leave and reduce their annual leave balances by Jan. 9, 2021. Information about leave carryover limits for different positions can be found on the HR Leave website.

If employees have questions about leave and leave usage, please contact your college or department’s HR representative or contact the HR Leave Team at hrleave@vt.edu

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NOTE: Virginia Tech will be closed for the following upcoming holiday breaks:

  • Thanksgiving break: University is closed from noon on Wednesday, Nov. 25, through Friday, Nov. 27, and will reopen on Monday, Nov. 30.
  • Winter break: University is closed from Thursday, Dec. 24, through Friday, Jan. 1, 2021 and will reopen on Monday, Jan. 4, 2021. 

The following days during the breaks are designated holidays for eligible faculty and staff. Employees do not need to use annual leave on these days.

  • Thanksgiving break: Wednesday, Nov. 25, starting at noon, through Friday, Nov. 27.
  • Winter break:  Thursday, Dec. 24, Friday, Dec. 25, and Friday, Jan. 1, 2021.

From Dec. 28 – 31, 2020, employees will need to use appropriate leave types to cover these days.

View Policy No. 4315: Guidelines on Holidays for all Virginia Tech holidays. Holidays marked with an asterisk indicate the university is typically closed and are designated holidays for faculty on 12-month appointments.