Virginia Tech Foundation: Temporary Accounting Procedures

From: Virginia Tech Foundation

The VTF is committed to providing the highest level of service as we all adapt to the COVID-19 pandemic.  The following measures are being implemented to assist employees working remotely and to facilitate adherence to recommended social distancing.

Requests for Payment:

  • To the extent possible please continue to send your requests for payment (RFP) by campus mail.  Note that if you plan to drop your RFPs off at the VTF offices, VTF will ONLY be accepting these in the drop box located on the second floor of the University Gateway Center (UGC) next to stairwell B.
  • VTF will also temporarily be accepting RFPs and all required documentation by email.  Please forward requests to vtf.ap@vtf.org.  Original documentation must still subsequently be sent to VTF and please be sure to note on the originals that the payment has already been submitted by email.  Please send original documents by campus mail or place them in the drop box.  

Deposits

  • To the extent possible please continue to send your Other Income Deposit forms along with checks that are to be deposited in campus mail.  VTF will not accept cash deposits by mail so please follow the drop off procedures below.  
  • Until further notice, VTF will ONLY accept deposits in the designated drop box located on the second floor of the UGC next to stairwell B.  VTF Accounting will send receipts by email.

Transfers

  • To the extent possible please continue to send your transfer forms by campus mail.  VTF will also accept transfer forms in the designated drop box located on the second floor of the UGC next to stairwell B.  
  • VTF will also temporarily be accepting transfer forms and all required documentation by email.  Please forward requests to vtf.ap@vtf.org.  Original documentation must still subsequently be sent to VTF and please be sure to note on the originals that the transfer request has already been submitted by email.

New/Change Fund Forms

  • To the extent possible please continue to send New/Change Fund Forms and supporting documentation by campus mail.  VTF will also accept New/Change Fund Forms and supporting documentation in the designated drop box located on the second floor of the UGC next to stairwell B.
  • VTF will also temporarily be accepting the New Change Fund Form and all required documentation by email.  Please forward requests to vtf.ap@vtf.org.  Original documentation must still subsequently be sent to VTF and please be sure to note on the originals that the request has already been submitted by email. 

Please call VTF at 540-231-2861 with any questions.  Please be aware that VTF intends to continue to process all transactions promptly, however some of these temporary procedures may slow our normal processing times.  Thank you for your cooperation during this challenging time.  

VTF is considering other alternative processing methods and this document will be updated as additional options become available so please check back often at https://vtf.org/updates